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Name
of Company
(Board Meeting Minutes: Month
Day, Year)
(time and location)
Present:
Absent:
Others Present:
Proceedings:
·
Meeting called to order at 7:00 p.m. by Chair, Elizabeth Drucker
· (Last month's)
meeting minutes were amended and approved
Chief
Executive's Report:
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Recommends that if we not able to find a new facility by the end of this
month, the organization should stay where in the current location over
the winter. After brief discussion, Board agreed.
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Staff member, Jackson Browne, and Swanson attended the National
Practitioner's Network meeting in Atlanta last month and gave a brief
extemporaneous presentation. Both are invited back next year to give a
longer presentation about our organization. After brief discussion,
Board congratulated Swanson and asked her to pass on their
congratulations to Browne as well.
-
Drucker asserts that our organization must ensure its name is associated
with whatever materials are distributed at that practitioner's meeting
next year. The organization should generate revenues where possible from
the materials, too.
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Swanson mentioned that staff member, Sheila Anderson's husband is ill
and in the hospital. MOTION to send a gift to Anderson's husband,
expressing the organization's sympathy and support; seconded and passed.
Finance
Committee report provided by Chair, Elizabeth Drucker:
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Drucker explained that consultant, Susan Johns, reviewed the
organization's bookkeeping procedures and found them to be satisfactory,
in preparation for the upcoming yearly financial audit. Funds recommends
that our company ensure the auditor provides a management letter along
with the audit financial report.
-
Drucker reviewed highlights, trends and issues from the balance sheet,
income statement and cash flow statement. Issues include that high
accounts receivables require Finance Committee attention to policies and
procedures to ensure our organization receives more payments on time.
After brief discussion of the issues and suggestions about how to ensure
receiving payments on time, MOTION to accept financial statements;
seconded and passed.
Development
Committee's report provided by Chair, Douglas Carver:
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Carver reminded the Board of the scheduled retreat coming up in three
months, and provided a drafted retreat schedule for board review. MOTION
to accept the retreat agenda; seconded and passed.
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Carver presented members with a draft of the reworded By-laws paragraph
that would allow members to conduct actions over electronic mail. Carver
suggested review and a resolution to change the By-laws accordingly.
Kyumoto suggested that Swanson first seek legal counsel to verify if the
proposed change is consistent with state statute. Swanson agreed to
accept this action and notify members of the outcome in the next Board
meeting.
Staff
Training
Staff
training will be scheduled late in September to include how to use
software and office equipment.
There will also be training on the use of QuickBooks and tax
preparation.
Mr. J. Thomas will research venues for this training, costs
involved and will send out information on date, time, location and
topics to all members of the staff.
Plan
and Set Agenda for Next Meeting:
John
Mayer will plan and set agenda for the next staff meeting.
CEO, Robin Williard will review topics and final agenda will be
distributed to all key personnel.
Other
business:
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Porter noted that he was working with staff member, Jacob Smith, to help
develop an information management systems plan, and that two weeks ago
he (Porter) had mailed members three resumes from consultants to help
with the plan. In the mailing, Porter asked members for their opinions
to help select a consultant. Porter asked members for their opinions.
(NOTE: Zevon noted that she was also a computer consultant and was
concerned about conflict of interest in her Board role regarding this
selection, and asked to be ABSTAINED from this selection. Members
agreed.) The majority of members agreed on Lease-or-Buy Consultants.
MOTION to use Lease-or-Buy Consultants; seconded and passed.
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Swanson announced that she had recently hired a new secretary, Karla
Writewell.
Assessment
of the Meeting:
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Kyumoto noted that the past three meetings have run over the intended
two-hour time slot by half an hour. He asked members to be more mindful
and focused during discussions, and suggested that the Board Development
Chair take an action to identify solutions to this issue. Chair, Carver,
agreed.
Meeting adjourned at 2:00 p.m.
Minutes submitted by Secretary, Wendina Wiley
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